THE WORK OF OUR MEETING
(as approved by the Meeting for Business, 1 November 1998)
|
ACTIVITY |
HOW ORGANIZED/HANDLED |
| Lead the affairs of the meeting | Clerk/Assistant clerk |
| Manage financial affairs | Treasurer |
| Take notes/publish Business Meeting minutes; maintain Meeting records | Recording clerk |
| Publish a newsletter for members/attenders (making sure to send to new comers) | Recording clerk – For now, minutes sent out by will serve as newsletter. |
| Working with Sandy Spring Friends Meeting on Preparatory Meeting status | Ad hoc committee – sunset once decision is made by SSFM on preparatory meeting status |
| Point of contact with Mt. Hebron | Mt. Hebron coordinator |
| Facilitating discussion groups | Ad hoc committee of participants |
| Facilitating meetings for healing | Ad hoc committee of participants |
| Prepare directory | Directory editor |
| Maintain name tags | Oversight by directory editor |
| Maintain records of who holds keys to Mt. Hebron house | Directory editor |
| Order pamphlets and related supplies for new attenders | Directory editor |
| Follow-up with new comers (e.g., send a note or make a phone call | Directory editor |
| Coordinate simple meal, maintain meal supplies | Hospitality coordinators – sign-up sheet, written procedures |
| Maintain/develop a Meeting library | Library Coordinator |
| Oversee the spiritual health of the meeting, including annual state of the meeting message | M&O |
| Visiting/caring for ill members/attenders | M&O |
| Interviewing persons who apply for membership or marriage | M&O |
| Facilitate formation of clearness committees as requested by members/attenders | M&O |
| Planning social activities | M&O, individual initiative, sign-up sheets |
| Open/set up/clean/close meeting | M&O, sign-up sheet, written procedures |
| Greeting visitors | M&O, sign-up sheet, written procedures |
| Nominate members/attenders to committees and functions | Nominating Committee |
| Providing for young children’s religious education | RE Committee |
| Providing for mid-elementary through junior high age childrens’ religious education | RE Committee |
| Providing for teen religious education | RE Committee |
| Providing for adult education | Ad hoc/as requested of RE Committee |
| Promote peace and social justice | To be handled during business meeting – committee of the whole. |
| Outreach to other Friends meetings and organizations, facilitate visitation by Friends from other meetings to our meeting (i.e., Friends traveling under a concern or visiting for the day) | Item to be prepared by Susan and John for discussion at business meeting |
| Reach out to inform local community of our existence and beliefs, including Seeker Sessions, notices in paper and phone directory, web site, etc. | Item to be prepared by Susan and John for discussion at business meeting |
| Planning for becoming a full meeting | Needs to be a business meeting agenda item |