Category Archives: Process and Policies

Minute on Becoming a Monthly Meeting

Approved – 4/28/2002

Patapsco Friends Meeting hereby requests to be recognized and embraced as a monthly meeting under the care of Chesapeake Quarterly Meeting and Baltimore Yearly Meeting.

A number of Friends were led from the inception of the Howard County Worship Group to form a lasting Quaker presence in this community. In 11th month 1996, we first met as a worship group under the care of Sandy Spring Friends Meeting. In 1st month 1999, we became a preparative meeting under Sandy Spring’s care.

Patapsco Friends have gathered weekly for worship, first day school, and fellowship and monthly for the conduct of business for 5 1/2 years. The meeting has attracted seekers from within and without the Quaker community, offering a sacred space for spiritual sharing, loving labor among the gathered, and moral guidance and direction for our youth. The meeting has forged alliances with local community organizations and has reached out to participate in the wider Quaker fellowship. We have developed a deeply shared sense of identity as a spiritual community. Love, unity, and mutual nurture abide among us. We give thanks for our Quaker community that has taken root and thrived in Howard County.

After a period of reflection, discussion, and spiritual discernment, we have recognized that we have been effectively functioning as an independent meeting. We have considered the responsibilities and implications of becoming a monthly meeting, and we feel clear that we are prepared to embrace them.

We are deeply grateful to Sandy Spring Friends Meeting for encouraging us to start our meeting and for nurturing and supporting us as we grew and developed. We feel we are now ready to release Sandy Spring from this responsibility and to join the community of Quaker fellowship as an independent monthly meeting.

With divine assistance, we look forward to stepping into the Light of our new openings.

Threshing Session on Becoming a Monthly Meeting

First Day-April 21, 2002

Patapsco Preparative Meeting’s Threshing Session on Becoming a Monthly Meeting

(ad hoc Monthly Meeting Committee clerk Ken Stockbridge, Sherri Morgan, Johanna D., Bob Rhudy recording.)

Eleven persons participated in the threshing session, which began at 12:15 pm following the rise of meeting and simple meal.

The queries concerning the spiritual aspects of whether Patapsco Preparative Meeting should become a Monthly Meeting are attached. Ken Stockbridge described the purposes of the threshing session as to gain clarity and to listen to each other. He stated that this is not a decision session. The committee will prepare a minute to present to the business meeting next Sunday pursuant to the responses and leadings presented in this threshing session. He encouraged attenders to be brief, and urged persons to try to speak from their personal experience. He urged presenters to leave space between responses, and wait to be recognized. The recorder will take notes, and will be allowed sufficient time to do so. Attenders were encouraged to speak once, or wait for a second opportunity after everyone has had a chance to speak; to speak to such or all of the queries as they wish; and to read the queries, settle into silence, and speak as led when recognized. Ken indicated that the sub-queries under query number 1 were meant to be mind joggers. He then read the queries, and following a brief silence, responses were raised.

Responses to the queries were expressed as follows:

1. I feel clear about becoming a Monthly Meeting . I feel that we are already, that the pieces are in place, the base is in place, identity is in place; and feel this meeting as a center for our spiritual journey. The change from preparative to Monthly Meeting would be subtle, and would extend our roots a little deeper, and help make the tree a little stronger. I accept responsibility to help maintain the meeting. I feel a sense of accomplishment in what we have done in trying again to establish a meeting in Howard County following two previous efforts, and a sense of celebration that we are at this point.

2. The Friend before me speaks my mind. I also feel clear about our readiness to become a Monthly Meeting . I feel a sense of fulfillment. I would like to be among the first to have my name enrolled as transferring membership from Sandy Spring to the Patapsco Monthly Meeting . I expect and will accept some increase in responsibilities, but do not expect the increase to be too onerous. There may be a couple of changes we may need to anticipate and address: (1) There may not be as much access to financial assistance for our youth to attend Quaker Summer Camp, and our meeting will need to look to ourselves to assist in meeting the cost for our children to have this camp experience, which can be pivotal to some children in their Quaker development. (2) The Sandy Spring newsletter encourages attendance at preparative meetings; and we hope that it will continue to encourage its readership to consider attendance at our Monthly Meeting . We have members who have an affiliation with Sandy Spring, but I believe that we have managed our transition in such a manner that has helped them emotionally transfer over their spiritual affiliation. I would want to be organized under the care of the Baltimore Yearly Meeting. It is important to maintain our participation and affiliation with our other similar meetings with shared identification, experience, and support.

3. I agree and am clear that our becoming a Monthly Meeting is a reflection of what we are. It reflects and acknowledges that this is our spiritual home; and that while I may visit other meetings, this is where my spiritual home resides and where I expect to return. I wish to accept that reality and to be named for what we are. I am willing to accept the increased responsibility for the maintenance of our Monthly Meeting , but suggest that we need to be accepting of the different levels of participation and responsibility our members and attenders are able to offer depending upon their needs, leadings, and circumstances. I wish for our Monthly Meeting to be under the care of the Baltimore Yearly Meeting.

4. I agree that we are ready to become a Monthly Meeting . I am not convinced that this will engender only a little more work for our meeting. We could be over-whelmed if we become very involved in the wider community, but this is a risk worth taking. The decision to open ourselves to this wider community is an important one. I don’t know where this decision will lead, but it could be an opening experience.

5. I am not aware of what large differences there will be in going from a preparative to a Monthly Meeting . There may be some from a symbolic perspective, and it could represent a milestone, or a symbol of progress. In terms of practical differences, however, I don’t know one way or another.

6. I am clear that we are ready to become a Monthly Meeting . I am the newest person here, but it seems like we are ready to become a monthly. I identify this as the group that I would like to become a member of, and I do not have such feelings about Sandy Spring. It feels big, and I identify with this meeting and I want to become a member here. I would like to become a Quaker, but I don’t know if I am worthy yet, but it would be at Patapsco. I would like us to be under the care of the Baltimore Yearly Meeting. I believe that an essential part of being a Quaker is being part of a community, and this is our community.

7. I am perfectly clear that we are a Monthly Meeting . This is an outward recognition of a spiritual truth, just as my joining Sandy Spring was previously. From the very beginning, I was welcomed and accepted by attenders in the meetings I attended as a Quaker—I was recognized as a Quaker before I recognized it myself. I feel the same way about our recognizing and accepting the reality that we are a Monthly Meeting . I want us to come under the care of the Baltimore Yearly Meeting, Friends General Conference, FUM, Friends Committee on Consultation—i.e., our being involved with all these meetings grounded in Quakers around the world is very important. I am grounded in this meeting. This gives me greatest confidence in venturing out into other Quaker bodies and meetings and places. I am very happy that we are at this point. We are no longer a “new meeting,” but it is appropriate that we be a new Monthly Meeting . As my other Friend has stated at a previous time, I hope that we will always be a “New Meeting.”

8. Other Friends have spoken my mind, and I have little to add. I will affirm that our becoming a Monthly Meeting recognizes a reality that already exists. I believe that very little would change, that it would be barely noticeable. I have previously said that it would hardly matter. In some places such as England, meetings are preparative for hundreds of years. There was a preparative meeting previously in Howard County for 120 years. I would want to be under the care of the Baltimore Yearly Meeting, which underscores the essential inter-connectedness of the Society of Friends. I feel that I am a member of the Society of Friends, even though I am not a member. I have not joined previously because I do not feel like a member of the Sandy Spring Meeting. One reason that I have not joined is that I have not felt that being a member mattered, but I feel that others may feel it does matter. I believe that becoming a Monthly Meeting can help people with their spiritual journey. Being a preparative meeting under Sandy Spring has provided us with a safety net. We haven’t used or needed the safety net, but there is a psychological value in saying we don’t need the safety net, deepening our commitment to Patapsco. I will encourage our minute asking for Monthly Meeting status to express our deep gratitude to Sandy Spring for their support to our preparative meeting, and that we release them from their responsibilities to us by becoming a Monthly Meeting . I feel that we ought to release them from that responsibility.

9. In the last year we have been recognized as a Monthly Meeting by other Monthly Meeting s such as Sandy Spring and other Monthly Meeting s who attended quarterly meeting here. They have affirmed us as acting as and being ready to be a Monthly Meeting .

10. Elaborating on the work that might accrue to becoming a Monthly Meeting , I am somewhat excited about the work. It is a part of the spiritual journey of our meeting. Many meetings have something called a “Manual of Procedure,” a document of the spiritual journey of the community regarding how it needs to be expressed as a community. Developing a “Manual of Procedure” is not easy, but being a Quaker is not easy.

The threshing session concluded at approximately 1:30 p.m.

Queries for Threshing Session on Becoming a Monthly Meeting

4th Month, 21st day, 2002

  1. Do I have clearness about Patapsco becoming a Monthly Meeting ? Why or why not?
  • How would my experience of Quaker meeting be affected if Patapsco becomes a Monthly Meeting ?
  • How would my perspective on membership in Quaker meeting be affected if Patapsco became a Monthly Meeting ?
  • What would I look forward to if Patapsco were to become a Monthly Meeting ?
  • What is required for me to have clearness in reaching a decision about becoming a Monthly Meeting ?
  1. How can Patapsco becoming a Monthly Meeting aid or hinder seekers on their spiritual journey?
  2. Am I willing to accept the increased responsibilities that may be required of me if we become a Monthly Meeting ?
  3. Would I like our meeting to be organized as a Monthly Meeting under the care of Baltimore Yearly Meeting?

Report of the Question & Answer Session on Becoming a Monthly Meeting

Held 17 March 2002 at Patapsco Preparative Meeting
Hebron House, Ellicott City, MD

There were 15 Friends in attendance, including BYM General Secretary Frank Massey.

Clerk of the Ad Hoc Monthly Meeting Committee Ken Stockbridge opened the session after a brief period of silence.  The process for discernment and decision making were laid out, materials prepared by the committee were presented and questions were invited.  This report highlights only those items not clearly answered in the materials presented.

What is the role of trustees if the meeting were to incorporate?  Can trustees be limited by language in the Articles of Incorporation that states the trustees must act according to decisions reached in Meeting for Business according to Quaker “sense of the meeting”?  It was generally thought that in fact the trustees could be so limited.

It is important for the trustees to be clear about their role in relation to the meeting and in relation to the state.

Insurance Coverage:  Who is covered?  How does membership affect insurance coverage, if at all?  When we have regular attenders charged to act for the meeting, are they covered when acting in that capacity?

Burial Grounds:  Is more information available about who owns title to the Ellicott City Quaker cemetery?  Not really.  Friends Ron Mattson and Lamar Matthews are Quaker historians who might have some information about this.  Frank Massey asked Friends to seriously consider whether we want to take responsibility for the graveyard, given the financial and legal responsibility required for the upkeep of such property.

One Friend mentioned Joetta Graham, Howard County historian and member of the Mt. Hebron Presbyterian Church, as a possible source of information about the graveyard.

The meeting should negotiate/discuss clearly with Sandy Spring Friends Meeting about burial rights, but to what extent do Patapsco Friends care about this issue?  This could easily delay the process of becoming a monthly meeting for months.

Timing of Incorporation and Becoming a Monthly Meeting:  Who can we appoint trustees and have members for the new corporation when it doesn’t exist until approved by BYM?  How do we set up the timing of incorporation and becoming a monthly meeting so that there are not lapses in liability protection.  It was pointed out that insurance coverage will continue with the same protections regardless of our status (provided appropriate notice of changes is given).  There is some difference in the liability protection available due to incorporation and that afforded by insurance.  Friends could approve the decision to request monthly meeting status with the understanding that incorporation would be pursued as soon as it can be accomplished.

Frank Massey encouraged the meeting to have a conversation with Sandy Spring Clerk Betsy Meyer as soon as possible if we are seeking to bring this item to their business meeting in the next month or two.

Friends requested that the committee make specific recommendations for the meeting as to how best to proceed with the various matters involved.

A Friend asked about the value of a Quaker meeting organizing under the auspices of BYM.  Frank Massey shared the following:

  • BYM is affiliated with both FGC and FUM.  Members of individual Friends Meetings who do not wish to be counted toward the payments made to FUM and FGC by BYM can specifically request not to be included and the payment to those organizations will be reduced by that amount.
  • Some of the benefits of organizing a meeting under BYM:
    • Being a part of the Quaker faith community process & in connection with other Friends.  You can’t be a Quaker in isolation.
    • Financial support available for attendance at Quaker schools and camps.
    • Being “part of the family;” “taking the good with the bad.”
    • BYM needs Patapsco as much as Patapsco needs BYM.
  • The BYM apportionment for monthly meetings is based on:
    • Amount of contributions
    • # of contributing households
    • Investment income
  • BYM funds go to:
    • Friends organizations
    • Administration of BYM Committees
    • BYM Camping Program
    • BYM office and staff
    • R.E. Library
    • Youth Programs
    • Young Friends Conferences

Submitted by:  Sherri Morgan, Recording Clerk for Ad Hoc Monthly Meeting Committee
3/17/02

Information Sheet on incorporating a Quaker meeting

How to Form a Nonprofit Religious Corporation in Maryland

MD Code, Corporations & Associations Article 5-301—5-313—Religious Corporations

    The adult members of a church [defined below] may form a religious corporation. Such adult members shall elect at least four individuals to act as trustees [defined below] in the name of and on behalf of the church; and shall prepare a plan of the church.  The plan shall include (1) the purposes for which the religious corporation is formed; (2) the name of the religious corporation and the church; (3) the time and manner for election and succession of trustees; and (4) the exact qualifications of individuals eligible to vote at elections and to be elected to office.  [Article 5-302]  The plan shall be entered in the record book required by Maryland law (see, Article 5-307), and shall be acknowledged by a majority of the trustees.  [Article 5-303]  Unless the plan provides otherwise, the trustees shall be elected at the time and place ordinarily used for public meetings of the church by the individuals who, according to the custom and usage of the church, have a voice in the management and direction of congregational or temporal affairs.  [Article 5-307]

    The trustees shall file articles of incorporation for record with the Department [what dept?]. The articles of incorporation shall contain (1) the plan of the church; (2) the address of the principal place of worship of the church; and (3) the name and address of the resident agent of the church.  The trustees become a corporation under the name stated in the articles of incorporation when the Department accepts the articles for record. [Article 5-304]

    The trustees have the power to (1) have perpetual existence under the name of the religious corporation; (2) purchase, take, or acquire by gift, bequest, or in any other manner and hold any interest in any assets in the State; (3) use, lease, mortgage, sell, or convey the assets in the manner that the trustees consider most conducive to the interest of the religious corporation; (4) generally manage any assets of the religious corporation; and (5) adopt rules and ordinances for conducting their affairs as necessary and convenient to accomplish the purpose of the religious corporation, including (a) appointing the time and place of a meeting of its members; and (b) determining the number of members necessary to constitute a quorum.  [Article 5-306]

    The trustees shall keep an accurate record book.  They shall allow inspection of the record book by members of the religious corporation; and allow the proceedings recorded in the record book to be presented before a public meeting, if required by five or more members of the religious corporation.

    The only terms defined under this article are “church,” “plan,” “record book,” and “trustees.”  “Church” is defined as “any church, religious society, or congregation of any sect, order, or denomination.”  [Article 5-301]  The other terms are as described above.

Maryland case law applying this article has determined:

    Trustees and not the congregation constitute the corporation under the Maryland system of incorporating religious societies.  Babcock Memorial Presbyterian Church v. Presbytery of Baltimore (1984).

Maryland law under this article imposes no particular form of church government of property control upon any church incorporating thereunder, but leaves the matter entirely to the will of the churches involved.  The Maryland law leaves the distribution of control over local church property entirely to the voluntary arrangements entered into by and within each denomination.  Thus, any incorporated local church and any parent or supervisory denominational body can agree among themselves to lodge such degree of control over local church property in such body or bodies as they select.  Smith v. Church of God (1971).